Observation, linking EYLF Outcomes and evaluation are the backbone of meaningful documentation. Yet many educators feel overwhelmed by duplication or unsure about what’s required. The good news: it’s simpler than you think.
This guide shows the easiest way to document observations, link EYLF outcomes, and write evaluations, without unnecessary repetition.
Step 1: Write the Observation
- Record what the child did factually — actions, words, interactions.
- Keep it descriptive, not interpretive.
- Think of it as a snapshot of learning in action.
Example:
Luca spent 15 minutes building a tall tower using wooden blocks. He experimented with different shapes, adjusted pieces when they wobbled, and proudly showed his finished structure to peers.
Step 2: Link EYLF Outcomes
- Select or record the EYLF Outcomes that match the evidence in the observation.
- This is the compliance link — it shows which developmental areas the child demonstrated.
- You only need to link Outcomes once, in the observation.
Example:
- Outcome 4.1: Children develop dispositions for learning such as curiosity, cooperation, confidence.
- Outcome 4.2: Children develop a range of skills and processes such as problem‑solving and experimentation.
Step 3: Write the Evaluation
- The evaluation is your professional reflection.
- It explains how the child demonstrated the linked Outcomes and what that means for their learning journey.
- No need to re‑link Outcomes here — the observation already provides the evidence.
Example:
Luca showed persistence and problem‑solving as he tested block combinations. His confidence in sharing achievements highlighted emerging social skills.
Next step: Provide opportunities for collaborative construction to extend teamwork.
More Practical Examples
Creative Arts
Observation: Ava mixed red and yellow paint to make orange, then shared her discovery with the educator.
Linked Outcomes: Outcome 5.3 & Outcome 4.3.
Evaluation: Ava showed curiosity and early scientific thinking. Her excitement reflected strong engagement and communication.
Next step: Introduce colour‑mixing jars and vocabulary cards to deepen experimentation.
Outdoor Play
Observation: Maya balanced across a beam, first with support, then independently, repeating several times.
Linked Outcomes: Outcome 3.2 & Outcome 1.2.
Evaluation: Maya demonstrated resilience and growing autonomy. Her persistence highlighted emerging gross motor confidence.
Next step: Add varied balancing challenges (stepping stones, rope walk) to extend skills.
Literacy
Observation: Ethan selected a favourite book and asked the educator to read. He pointed to pictures, repeated key words, and laughed at familiar phrases.
Linked Outcomes: Outcome 5.2 & Outcome 1.1.
Evaluation: Ethan demonstrated strong engagement with familiar texts and growing vocabulary. His enjoyment showed a secure relationship with the educator.
Next step: Encourage Ethan to retell the story with props or puppets to extend comprehension.
Key Messages for Educators
- Observation = evidence.
- Linked Outcomes = coding of that evidence.
- Evaluation = reflection on how the child demonstrated Outcomes + planning next steps.
- You don’t need to link Outcomes twice — once in the observation is enough.
Quick Checklist
- Did I describe what the child did factually?
- Did I link the relevant EYLF Outcomes once?
- Did I reflect on how the child demonstrated those Outcomes?
- Did I plan what comes next?
This approach keeps documentation meaningful, streamlined, and compliance‑ready, while freeing educators to focus on what matters most: children’s learning journeys.
Further Reading
Q: How Do I Write An Observation?
Observations in Childcare
Different Types Of Observation Methods
Step-by-Step Guide to Writing an Observation
Q: Do All Observations and Learning Stories Require A Follow Up
Q: How Many Observations Are Required From Educators?
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