A: There’s no fixed number of observations required from educators across all early childhood services in Australia—it depends on your service’s philosophy, policies, and the needs of the children.
Key Insights
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Quality over quantity is the recurring theme. Educators are encouraged to focus on meaningful, reflective observations rather than hitting a quota.
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Some services aim for 1–2 observations per child per month, especially if linked to planning cycles or learning outcomes.
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Others use a weekly group observation model, supplemented by individual observations when something significant occurs.
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Educational Leaders often recommend flexibility—allowing educators to document when they see genuine learning moments rather than forcing a schedule.
Steps to Create a Flexible Observation Schedule
1. Start with Your Planning Cycle
- Align observations with your weekly or fortnightly programming cycle.
- Use observations to inform planning, not just to meet quotas.
2. Set Minimum Guidelines, Not Rigid Quotas
- Example: Aim for 1–2 individual observations per child per month, but allow flexibility.
- Encourage group observations and learning stories to capture shared experiences.
3. Use a Rotational System
- Divide children into small groups and rotate focus weekly.
- Week 1: Group A, Week 2: Group B, etc.
- This ensures every child is observed regularly without overwhelming staff.
4. Empower Educators to Document When It Matters
- Let educators choose moments that reflect learning, development, or well-being.
- Encourage spontaneous documentation when something significant happens.
5. Incorporate Team Reflection
- Hold weekly team meetings to review observations and identify gaps.
- Use this time to support educators who may be struggling with documentation.
6. Review Monthly
- Check for balance across children, learning areas, and formats (photos, stories, notes).
- Adjust based on educator feedback and children’s evolving interests.
Best Practice Tips
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Align observations with the Early Years Learning Framework (EYLF) outcomes.
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Use critical reflection to determine whether the observation adds value to the child’s learning journey.
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Consider using learning stories, photo documentation, or group reflections to reduce pressure while maintaining quality.
Further Reading
Observations in Childcare
Different Types Of Observation Methods
Opinion: Are We Documenting Learning Or Drowning In It?
Q: What Is A Jotting Observation
Writing Observations For Babies
Q: How Do I Observe a Child's Interest?
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