Vaping-Free Environment Policy Example

Here’s a clear, sector-aligned policy template tailored for early childhood education and care services, ensuring compliance with the upcoming 2026 NQF reforms and reinforcing your commitment to child safety and educator well-being.

Vaping-Free Environment Policy

1. Purpose

To ensure our service remains a safe, healthy, and developmentally appropriate environment for all children, staff, families, and visitors by explicitly prohibiting the use, possession, and promotion of vaping substances and devices.

2. Scope

This policy applies to:

• All educators, staff, volunteers, students, and contractors
• Families and visitors
• All areas of the service premises, including outdoor spaces, vehicles, and excursions

3. Policy Statement

Our service is committed to:

• Maintaining a vaping-free environment at all times
• Supporting national efforts to reduce exposure to harmful substances in early childhood settings
• Upholding the principles of the National Quality Standard (NQS), particularly Quality Area 2: Children’s Health and Safety

4. Definitions

• Vaping substances: Any liquid or material intended for use in an electronic cigarette or vaping device, including nicotine and non-nicotine variants
• Vaping devices: Any electronic device used to inhale vapor, including e-cigarettes, vape pens, and mods

5. Implementation Procedures

• Prohibition: Vaping substances and devices are not permitted on service grounds or during service-related activities
• Staff Conduct: Staff must not use or carry vaping products while on duty or in uniform
• Family Engagement: Families will be informed of this policy upon enrolment and reminded through regular communication
• Excursions: Vaping is prohibited during all off-site activities involving children
• Storage & Disposal: Any vaping items found on premises will be safely removed and documented
• Education: Age-appropriate health education may be provided to older children to promote healthy choices

6. Breaches of Policy

• Staff breaches will be managed in accordance with the service’s Code of Conduct and disciplinary procedures
• Family or visitor breaches will be addressed respectfully, with a reminder of the policy and potential exclusion from premises if repeated

7. Legislative & Regulatory Alignment

• Education and Care Services National Law and Regulations
• National Quality Framework (NQF)
• Work Health and Safety Act
• Smoke-Free Environment Acts (State/Territory specific)

8. Monitoring & Review

This policy will be reviewed annually or in response to legislative changes, sector guidance, or identified risks.

Further Reading 

Safe Use of Digital Technologies & CCTV Policy Example
Safe Use of Images and Videos of Children in Early Childhood Education and Care Policy Example
Mobile Phone & Smart Watch Policy Example
Policies And Procedures In Early Childhood Services