In homes and centres across the country, early childhood educators once viewed documentation as a treasure map—capturing the magical moments of play, thought, and connection that helped children grow. But today, many feel they are no longer tracing children’s journeys. They’re just ticking boxes.

In our push to capture every moment under the EYLF, many educators find themselves swamped by paperwork rather than immersed in play. Observation records, plans, reflections, assessments—they grow faster than we can connect with each child. When every anecdote demands multiple frameworks and sign-offs, learning narratives can lose their heart. In today’s landscape, dominated by the Early Years Learning Framework (EYLF), that balance has unraveled. The EYLF was meant to unify and elevate practice. Instead, we’ve watched it morph into an overwhelming checklist culture—where paperwork eclipses presence, and compliance overshadows connection. Somewhere along the way, a valuable framework was repurposed into a bureaucratic beast. So, educators, are we documenting learning or drowning in it?

This guide distills the heart of the Early Years Learning Framework into clear, actionable reference points for educators. Grounded in evidence and everyday practice, it highlights the guiding principles and intentional actions that support every child’s learning, well-being, and sense of belonging. Whether used in planning, reflection, or team training, these prompts and insights help ensure that pedagogy is not just compliant but deeply connected, culturally responsive, and emotionally attuned.

Here’s a curated set of critical reflection questions designed to provoke deep thinking around educator-to-child ratios in early childhood settings.

This template is to be used as an observation.

This cheat sheet offers quick, accessible reference to major theorists and concepts that shape early education practice. It includes Theories, Concepts, and Documentation Prompts, Quick Tips for Embedding Theory in Documentation, Prompts for Reflective Language, List Of Theorist Language and more. 

The Early Years Learning Framework (EYLF) guides how we document, plan, and reflect on children’s learning in Australia. But with time pressures, ratio demands, and competing priorities, educators need tools that make framework integration achievable and empowering. This cheat sheet distills key EYLF elements into practical prompts and linking keywords—so teams can streamline observation cycles, make meaningful outcome connections, and stay child-focused every step of the way.

In early childhood education, observation and planning cycles are meant to illuminate learning—not drown educators in endless paperwork. Yet for many services, these cycles have become overwhelming, rigid, and detached from everyday practice. The solution isn’t to lower standards but to design systems that reflect real moments, empower educator voice, and prioritize children's growth without burning out the people guiding it.

A “Look-For” guide is a practical tool used by educational leaders and mentors to identify and reflect on key indicators of quality practice during observations, walkthroughs, or self-assessments. Think of it as a lens—it helps you focus on what matters most in a learning environment.

Here's a practical educator cheat sheet tailored for writing summative assessments in early childhood settings—designed to be clear, efficient, and aligned with EYLF outcomes. The following article provides information on Structuring Your Summary, Linking to EYLF Outcomes, Prompts to Get You Started, Expanded Prompt Starters by Theme, EYLF Outcome-Based Prompt Starters, Prompt Starters For Babies, Toddlers and Preschoolers, Tips For Writing and more.