Room Based Ratio Tracking - Forms and Checklists

The Room-based Ratio Tracking template is a targeted supervision strategy used in early childhood education to ensure that each learning space maintains the correct educator-to-child ratio based on real-time attendance and age group. Unlike general staffing counts that rely on total staff present “under the roof,” this approach assigns supervision responsibility to specific educators in specific rooms, ensuring that ratios are met where children are actually located.

It requires services to document which educators are supervising which rooms at each time block, track transitions, and adjust staffing dynamically to maintain compliance. This method enhances accountability, prevents supervision gaps, and supports safer, more responsive environments for children. By mandating room-based ratio tracking, services move beyond surface-level compliance and embed a culture of active, transparent supervision.

This template includes:

• Textboxes for Time
• Textboxes for No. Of Children
• Textboxes for Educators