Aussie Childcare Network Forum

Hi all,
I am a fdc'er and I need help with documenting eylf evidences. I need to formulte an easy way, or should I say a compact way, of documenting programms etc that will cover all areas of eylf when there is only one of me on a daily basis with 3 -5 children.
I have looked at, and revised doco's on the resourses section of aussiechildcarenetwork, but still find that I have 3 - 4 forms to complete each day.
I want to provide full coverage and complete documentation for myself, families, child profiles and meet quality standards.
All suggestions so gratefully recieved
) Amanda

Hi Amanda,
I too am a FDC'er
I am in the process of looking into the same things as you.
I'm designing my own diary/programming page.
I've only just started but it might give you some ideas or you can help me work on this and we can refine it.
It is in it's infancy and I've as yet not given credit to those I have gotten ideas from

Hello,
Another FDC'er or "Home Based Educator" here. Have been working with EYLF for just over a year now. The articles and forms on this site are a fantastic way to start your learning journey. I can't remember how many different ways of documenting I've tried out, but over time have become comfortable with what I have developed myself through research. Be prepared to try try again until you find a way that fits you and your service personally. There is a lot of info out there now and it is easy to feel overwhelmed but take your time and enjoy the ride!

Lindy, thank you for sharing your ideas...most welcome and I particularly liked the bottom section where you have defined all the Learning Outcomes.
Jen, encouraging words thanks...I too have and am trying many forms of documentation and have at this point whittled them down to 3 - 4 but still not happy with them. Enjoy the ride?? I will keep trying

Have just updated it a bit more. Is a work in progress lol
Stole an idea from LA's documentation too (Sorry LA)


This is the one I took and had printed off as a trial. I am very happy with it. Anyone see anything I have missed?

Thanks LA

As they say the only silly question is the one you dont ask.

I would move the ideas/activities that come forwardi nthe forward planning section to a display sheet for programming with includes the childrens names in name date code.

Yes I should include a section about their eating habbits. (Good catch)
I have found a few omissions myself.
I need to make the sleep checks to include each day of the week somehow and I have missed a colum for the NQF which I will add.

So now to find a way to work a weekly sleep and eating list into it.

Anyone got suggestions how I can do this??

Hi Lindy

Great minds think alike! I'm also working on something similar where everything is in one place. The yearly planner from Smarty Arty is great, but as I'm trying it I'm finding there are things in it I don't need and other things missing that I do need......so it's a work in progress towards what I really want. Thanks so much for sharing yours! For daily communication to parents I currently use a form which is on display for them to read - headings are Name, nappies (wet/soiled), toileting (Independent, sat & tried, accidents) appetite (ate all, most, some), sleep/rest (from...to...) or rest only. All have little boxes to tick off. I used to use little exercise books but they didn't always make it back here, and this saves lots of trees as I fit 3 days to an A4 page! Unfortunately I have no idea how to attach a copy here but will try later if you want a look!

Cheers, Jen

Hi Jen I too have the Smarty Arty diary but it doesnt work for me or my scheme.

I'd most definately like to see your sheet.
Down the botton of where you replied to me next to the options button is an 'upload attachment' button. Click on that and it is fairly straight forward.

scratches head not quite sure I'm 'getting ' your idea.

Wanna show me? (I'm a visual person!)

Ah I see said the blind man!

Hear hear said the deaf man!

Here's what I have so far.
Will have to start using it tomorrow so fingers crossed.

I am so inspired by all the great advice on here - thanks everyone! Here is the daily communication sheet I mentioned earlier, Lindy. Keep in mind it is also a work in progress - I printed several out double sided then realised it would be easier to type in the children's names & dates and separate each day of the week after I started using it. I display this on a noticeboard for the parents to sight each day. Any feedback would be much appreciated.

Looking good jrw60,

Looking at yours reminded me that I need to do a nappy change table as well.

Wow Lindy, look at all the work you've done. This is fantastic!
Thanks once again for sharing.
I had not thought of adding daily routines into my documenting. I have been concentrating on observations, out comes and forward planning, with a couple of learning stories as well.
I do have a loose plan/program time line at the top of my form.
I will have a go at up loading it.
This is great...sharing and stuff.
Nope, cant send it..extensin is not allowed

Hi Amanda am glad you liked it. Is only by sharing these ideas we can evolve our planning and documentation.

Am interested in what type of file extension you were trying to attach?

file extention?...not sure on terminology here, but the program I used to design the form was works word processor. Not too comp. savvy lol

Yet again my baby has grown.

I've been trolling through the wonderful resources here and have added some things from the resources pages.

My coord had a look at my sheet this week and she was REALLY impressed.
So thanks everyone for your input and suggestions.
This help is what makes this site such a valuable resource.

Wow this has grow into something all incluseve..well done Lindy. Its been interesting to see your documentation form develope .
Thought I might try again to send you what I have come up with.