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How To Discuss Practices During An Assessment and Rating Visit

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From: Aussie Childcare Network

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A service assessment and rating visit is an opportunity to demonstrate the strengths of your service and seek useful feedback. It is important to be able to articulate your achievements and practices effectively. Here are a few tips for discussing practices that can stand you and your educators in good stead during your next assessment and rating visit.

Build The Basics

The deeper your educators’ familiarity with approved learning outcomes and methods, the better they will be able to discuss how their own practice is meeting standards. Support your educators to gain a thorough understanding of the NQS, the relevant Approved Learning Framework/s and your Quality Improvement Plan. Hold regular meetings, reflective sessions and, if relevant, professional development workshops to discuss these topics.

Provide Opportunities For Articulation

Discussing practice is what you do when you talk with and about children and their knowledge, strengths, ideas, culture, abilities and interests. You discuss with other educators, staff and parents the children’s learning, their social and emotional development, wellbeing, and friendships. In this sense, though educators are discussing practice on a daily basis, it is important they are able to articulate it effectively – this means discussing not just the ‘what’ of your service philosophy but also the ‘how’ and ‘why’. To help your educators get used to this:

  • include ‘quality practice’ and ‘reflective practice’ as regular agenda items in team meetings and discussions with parents
  • use reflective questions in the Guide to the NQF as cues to start discussions
  • use techniques such as brainstorming or mind mapping to document how practices are matching up against Standard or Elements of the NQS and other regulatory guidelines.

Ensure Continuous Self-Assessment

If your educators and service are already engaged in a continuous process of self-assessment, they will be better prepared to discuss with the authorised assessor about practice, compliance with regulatory standards and areas of improvement. Jumpstart the self-assessment process by adopting the assessor’s perspective so that your service and educators can identify what an authorised assessor might observe, discuss or sight about the quality of your service practices and programs.  For example, when discussing Quality Area 3.1.1 the assessor might want to know in what ways the environment is planned and organised, taking into consideration the need for safe, yet challenging spaces. Likewise, when discussing Quality Area 3.2.3, they might ask, how children and educators are supported to engage with and respect the natural environment on a regular basis. 

Check out the following for many such examples of what authorised assessors may observe, discuss and sight for each of the quality areas. How To Achieve Each Quality Area 

Use The Right Language

When discussing practice during an assessment and rating visit, ensure that your educators and staff use words and expressions that refer to the language of the NQS. This would not only prove that your educators are familiar with the NQS it also shows that your service understands and is committed to quality outcomes. Also support your educators to demonstrate the collaborative approach with expressions like:

  • “Families were able to share their thoughts through…”
  • “After the team reflected on this feedback we changed the way we…”
  • “The children share their ideas by…”

The more frequently your service and educators use the above tips in your service, the better prepared you will be to discuss practice at assessment and rating visits.

Tips For Discussing Practice At An Assessment and Rating Visit, ACECQA
Guide To The NQF, ACECQA 

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